Helsinki International Ballet Competition

Privacy policy

Updated 19 November 2019

Data controller

HELSINKI INTERNATIONAL BALLET COMPETITION ASSOCIATION, Bulevardi 23-27, 00180 Helsinki, Finland, tel.: +358 (0)50 452 2409, email: info@ibchelsinki.fi

Contact person

Paula Ranto, paula.ranto@ibchelsinki.fi

Personal data processing purpose

The main grounds for processing personal data are customer relationship management (marketing and communication) and maintenance of sponsor, volunteer and competitor registers. The data processing is based on consent given by the registered or on a personal notification given when a person subscribes to a newsletter or registers as a sponsor (Data Protection Regulation, section 6, paragraf 1a). The data processing is based on a contractual relation when a person registers as a volunteer or competitor (Data Protection Regulation, section 6, paragraf 1b.)

Registered data

First name, last name, postal address, email address; in the case of volunteers and competitors, registration information provided to the Helsinki International Ballet Competition organisation such as contact information, date of birth, gender, work experience and ballet competition experience.

Used data sources

Customer information is collected when a person subscribes to a newsletter or registers as a sponsor, volunteer or competitor.

Data disclosure

We do not disclose registered personal data to third parties. 

Data transfer outside of the EU or EEA

No personal data is transferred outside the EU or EEA.

Data protection principles

Only authorised representatives of the Association have access rights to the registered data in order to perform their work assignments.

Right to verify personal data

All registered persons have a right to verify their personal data stored in the register. Informal data verification request may be sent by email to info@ibchelsinki.fi.

Right to request rectification

All registered persons have a right to request rectification of incorrect personal data stored in the register. An informal data rectification request may be sent by email to info@ibchelsinki.fi.

Other rights related to personal data processing

The registered has a right to forbid the use of his/her personal data for direct advertising, distance sales and other direct marketing as well as marketing surveys and opinion research purposes.

Data retention

If a newsletter recipient wishes to cancel the subscription, a sponsor wishes to resign or a volunteer or competitor wishes to cancel his/her registration, personal data is deleted from the register and no data is stored in external databases either.

We will retain your personal data in accordance of applicable legislation and only as long as necessary to fulfil the purposes outlined in this privacy policy. We will delete your personal data once the data processing grounds are no longer valid.