Updated 19 October 2021
Data controller
HELSINKI INTERNATIONAL BALLET COMPETITION ASSOCIATION, Bulevardi 23–27, 00180 Helsinki, Finland, tel.: +358 (0)50 452 2409, email: info@ibchelsinki.fi
Contact person
Emilia Rantalaiho, emilia.rantalaiho@ibchelsinki.fi
Personal data processing purpose
The main grounds for processing personal data are customer relationship management (marketing and communication) and maintenance of sponsor, volunteer and competitor registers. The data processing is based on consent given by the registered or on a personal notification given when a person subscribes to a newsletter or registers as a sponsor (Data Protection Regulation, section 6, paragraf 1a). The data processing is based on a contractual relation when a person registers as a volunteer or competitor (Data Protection Regulation, section 6, paragraf 1b.)
Registered data
First name, last name, postal address, phone number, email address and work experience in the case of volunteers. In the case of competitors, registration information provided to the Helsinki International Ballet Competition organization such as name (for those under 18 years, the name of a legal guardian), postal address, email address, phone number, date of birth, gender, nationality, educational information, work experience and ballet competition experience.
Used data sources
Customer information is collected when a person subscribes to a newsletter or registers as a sponsor, volunteer or competitor.
Data disclosure
We do not disclose registered personal data to third parties.
Data transfer outside of the EU or EEA
No personal data is transferred outside the EU or EEA.
Data protection principles
Only authorised representatives of the Association have access rights to the registered data in order to perform their work assignments.
Right to verify personal data
All registered persons have a right to verify their personal data stored in the register. Informal data verification request may be sent by email to info@ibchelsinki.fi.
Right to request rectification
All registered persons have a right to request rectification of incorrect personal data stored in the register. An informal data rectification request may be sent by email to info@ibchelsinki.fi.
Other rights related to personal data processing
The registered has a right to forbid the use of his/her personal data for direct advertising, distance sales and other direct marketing as well as marketing surveys and opinion research purposes.
Data retention
If a newsletter recipient wishes to cancel the subscription, a sponsor wishes to resign or a volunteer or competitor wishes to cancel his/her registration, personal data is deleted from the register and no data is stored in external databases either.
We will retain your personal data in accordance of applicable legislation and only as long as necessary to fulfil the purposes outlined in this privacy policy. We will delete your personal data once the data processing grounds are no longer valid.